Current Students – Fall 2024

Information for exchange students currently participating in JYPE, IPLA, COLABS, and DEEP
(Last updated: September 27, 2024)

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> Current Students – Fall 2024

Program Guide
On-Campus Info
General Info
JASSO Scholarship
Maps & Directions
COVID-19 Info
Useful Links
Contact

Important Notice:
- Checking your DCMail account ('@dc.tohoku.ac.jp') regularly is required for the latest information.

Program Guide & Course Registration

Please read through the following materials for your program. Be sure to submit the Online Registration Form to register for your courses by the deadline, October 14, 2024 (JST).

*Deadline: October 14, 2024

JYPE
JYPE Academic Calendar 1) JYPE Orientation (Updated on September ) : Guide / PowerPoint Slides 2) JYPE Syllabus 3) JYPE Personal Timetable (Excel)　　Class Schedule（Sample） 4) JYPE Online Registration Form　（Submit a Form through Google Classroom from Oct 1）※Please access using your Tohoku DC email address. 5) Registration Form for IRT Senior (with Sample)* 6) Registration Form for Specialized / General Education Subjects (with Sample)* 7) IRT Presentation
IPLA
IPLA Academic Calendar 1) IPLA Orientation Guide(Academic/Life)/Japanese Language Courses/Video for Japanese Language Courses(ENG)/(JPN): Check the IPLA Google Classroom 2) Registration Instruction 3) IPLA Course Description 4) Personal Timetable/Project Sheet 5) IPLA Online Registration Form: TBA 6) [Only for Level 5 Students]Registration Form for Specialized/General Education Subjects 7) Course Cancellation Form Deadline: Oct. 31
COLABS
COLABS Academic Calendar 1) Orientation Guide: Guide / PowerPoint Slides 2) COLABS Online Registration Form* Syllabus: 　　- Elective Courses Offered by Graduate Schools 　　- JYPE Courses 　　- Japanese Language Courses (JLPK): Guide / Syllabus /List of Credit Subjects / PowerPoint Slides / Video 　　 3) IRTLab Presentation 4) Course Drop Form / How to Drop Courses
DEEP
DEEP Academic Calendar 1) DEEP Orientation Guide Slide / Guide (EN) / Guide (日本語) 2) DEEP Course Registration*

On-Campus Information

Campus Wi-Fi	Tohoku University offers Wi-Fi service on every campus. Please see the website for instructions on how to use the service and you can see information on other IT services the university provides for students.
Tohokudai ID	Tohokudai ID is to access the following websites: ● Tohoku University Portal Site (Single Sign-On Guide) ● Student Affairs Information System to check your registered courses and grades
Certificate Request Form	Exchange students can request a certificate using the certificate request form. Certificate Request Form
Help Desk	The Tohoku University International Student Help Desk is staffed by Tohoku University students who will help answer all of your questions. No appointment is needed. Visit their facebook or instagram for details. Help Desk on Kawauchi Campus Help Desk on Aobayama Campus (Open until October 31 only)
Student Health Care Center	Services: Health consultation, annual medical checkups (April/May), health certificate Hours : 9:00am - 11:30am, 1:00pm - 4:15pm, Mon. - Fri. Reference: TU Support - Health
Center for Counseling and Disability Services	Consultations in English are available for free of charge. Make an appointment by email before you go. ● Counseling Office ● Disability Services Office
University Library	Exchange students can use the Main Library and branch libraries on each campus. The Main Library provides a Concierge Service in multiple languages for international students. [Main Library] ● How to use the Library ● The International Student Concierge Service ● Welcome to the Tohoku University Library(Youtube video) [Branch Libraries] ● IMRAM Library: 1st and 2nd floor, AIMR Laboratory Building, Katahira Campus (A04) ● Kita Aobayama Library: Aobayama Campus (I02) ● Engineering Library: Aobayama Campus (D01) ● Agricultural Library: Aobayama Commons, New Aobayama Campus (J41)
University COOP	Each campus has CO-OP stores and cafeterias, where you can have lunch and buy necessary items.
Student Lounge	●The 1st floor of Lecture Building B (A03) on Kawauchi Campus. You can have lunch and chat with your friends in the lounge. Hot water servers are available. Hours: 8:30am-4:00pm, Mon-Fri ●The 1st floor of International Exchange Building (A12) on Kawauchi Campus. Hours: 7:30am-7:00pm, Mon-Fri.
Sports Facilities	There are many sports facilities on campus and below are some of them located on Kawauchi Campus. Students should contact the Gymnasium Office for use of the facilities. ● Kawauchi Gymnasium (map) ● Tennis Courts (map) ● Baseball Field (map)
Report of Temporary Leave Outside of Japan	If you have a plan to leave Japan temporarily to return to your country or travel overseas during your exchange period, you should obtain approval from your academic advisor and submit the form below. Report of Temporary Leave Outside of Japan

Mandatory Chest X-rays　(Mandatory for all new exchange students)

Fall Chest X-ray examination will be conducted at the Student Health Care Center (map) on Kawauchi Campus on October 8 and 9. It is mandatory for all exchange students who started their exchange this Fall. It is optional for students who have been staying since last semester. Students are asked to make an appointment themselves using the online reservation system during the period between October 1 -October 6. For more information, please refer to the websites below.

● Instructions on AY2024 Fall Chest X-rays

● Book an Appointment Online for X-rays

● Website of Student Health Care Center, Tohoku University

Safety Confirmation System　(Response Mandatory)

The university has implemented a Safety Confirmation System to check on the safety of students and instructors in the event of a major disaster. The University-wide safety confirmation drill of 2024 is going to be held on October 16(Wed.) at 12:00 JST.
All students are asked to respond to the safety confirmation message. For more information, please refer to the documents below.

[Reference]

● Information of Safety Confirmation System

● Instructions: How to register Safety Confirmation System

● Emergency Information

● University-wide Safety Confirmation Training (youtube video)

General Information

National Health Insurance （国民健康保険）

All exchange students enroll in the National Health Insurance. You should take your National Health Insurance card with you when you go see your doctor. By presenting your card, your medical costs at the hospital/clinic will be reduced 70% under the National Health Insurance Program.

You need to pay the insurance premiums using the payment slips, which will be mailed to your dorm address a few months after arriving in Japan. A monthly premium is about 1500-2000 yen for exchange students. You should pay it at the Japan Post Bank or 77 Bank in cash by the deadline indicated on each payment slip. For those who are staying only for the Fall Semester, you should pay the payment slips numbered 5 (第5期; payment deadline October 31) through 8 (第8期; payment deadline January 31). You can pay for 5, 6, 7, and 8 altogether at the same time if you want to. Do not pay the slip numbered 9 (第9期; payment deadline February 29); keep it until you visit the Aoba Ward Office to deregister when you leave Japan, and ask them if you should pay for the 9th payment slip as well. Click here for a payment slip sample.

For more details, visit the TU Support website.

National Pension （国民年金）

All registered residents of Japan aged 20 to 59 years must join the National Pension System , and pay a premium every month. Exchange students apply for exemption from paying the national pension at the Aoba Ward Office. You will then not have to pay the pension. A few months after the procedure at the ward office, you will receive a letter and payment slips in the mail to your dormitory address asking you to pay the pension. However, you do not have to pay it so you can discard the letter. Click here for a sample of the exemption notice letter.

Social Security Number "My Number"

Once you officially become a resident in Japan, a Social Security & Tax Number, commonly called "My Number", will be issued by the Japanese government. This 12-digit "My Number" is required on various occasions such as when opening your bank account, applying to extend your visa, etc.

A "Notification Card" with your "My Number" on it will be sent to your address by registered mail. If you are not at home when delivery is attempted, your card will be held at your local post office for a limited time only. Please follow the instructions on the undeliverable mail notice to arrange for redelivery before the deadline expires. Exchange students rarely get asked to show their my number, but please keep the notification card safe during your stay in Japan.

For more details, visit TU Support website.

Receiving a Delivery Notice in the Mail from the Post Office

You will receive important mails, such as the My Number Notification Card, via registered mail. If the addressee is not present to receive the delivery, the Japan Post carrier will leave a delivery notice. You may wish to pick up the item yourself at a post office or have Japan Post redeliver it to your dorm. Visit the Japan Post website for instructions on how to request the re-delivery.

Commuter Pass and Discount Tickets

● Gakuto Sendai Free Pass (Japanese only)

● Discount passes and tickets for the subway and bus

Visit the TU Support website for more details on public transportation.

JASSO Scholarship (Fall Semester 2024)

As explained in the JASSO Scholarship Guidance, those who receive the JASSO scholarship are required to sign at the Student Exchange Division (6-C counter: map) on the specified signing date every month. You will be asked to show your residence card for an ID check when signing. Scholarship payments are usually deposited into your bank account at the end of each month, except the first month, such as October or April.

JASSO Scholarship Signing Schedule for 2024-2025

The JASSO Scholarship recipients are required to submit the designated online form when the exchange program ends.

[H-2] Completion Report of JASSO Student Exchange Support Program