*Instructions for JYPE, IPLA, COLABS, DEEP, and DEEp-Bridge exchange students (Last update: 2018/12/25)
Start the following procedures approximately 4 weeks prior to your departure date from Japan.
AOBA WARD OFFICE (Map)
Bring the following items:
1. Residence Card
2. National Health Insurance Card
4. Cash (About JPY 6,000)
5. Social Security and Tax Number Notification Card (card with your 12-digit “My Number”)
- □ Notification of Moving Out (1st Floor, Koseki Juminka 戸籍住民課)
- Submit the notification approximately 4 weeks prior to your departure date from Japan, NOT Sendai.
(Early submission could be rejected at the ward office.)
- Cancel Social Security and Tax Number
- □ Withdrawal of National Health Insurance and National Pension (5th Floor, Hoken Nenkinka 保険年金課)
(Note) Its policy expires the next day of your departure date from Japan. You will be, however, required to pay the insurance premium even after returning to your home country IF you missed this procedure. Covering any extra and additional fees for this money transaction is your own responsibility.
STUDENT EXCHANGE DIVISION
□ Register your departure information from here.
YOUR DEPARTMENT, LABORATORY, LIBRARY etc.
□ Report your departure date to your academic advisor once it is fixed and ask for any additional documents required for your department when leaving.
□ Return all borrowed items such as room keys and books to the appropriate places.
□ Your student ID is to be turned in to an academic affairs section of your department.
□ Check your term of residence indicated on your Residence Permit. You cannot extend your term.
□ Follow a moving-out instruction provided by your housing office.
□ Dormitory staff will inspect your room; some additional fees may incur if any damages and/or insufficient cleaning results are found.
□ Confirm how to settle your final payment and other necessary procedures with your housing office.
□ Submit the designated below online form when the exchange program ends: Students enrolled in 2018 [H-2 form]
OTHER ESSENTIAL PROCEDURES
□ Closing your bank account at the branch office where you opened (weekdays only 9:00-15:00)
□ Returning your Residence Card at the departure counter at the airport
□ Disposing any personal items on your own responsibility (e.g. bicycle)
Period of Stay
You will be required to leave Japan, even if your Residence Card is still valid, unless you immediately change your status to an appropriate status of residence. Continuing to stay as a “Student” is illegal.
An official transcript and other certificates will be mailed by post directly to your home university (coordinator) as soon as they are issued.
GRADE INQUIRY valid until the end of your exchange period
Your grades can be checked through our Student Affairs Information System (except IRT Lab), with your Tohokudai ID and its password.
The Student Exchange Division conducts a quick survey at the end of every semester.
Your feedback and comments will help us improve our exchange programs for better as every one of your survey-voice matters.
More details will be provided in a separate message.
Student Exchange Division +81(0)22-795-3745 firstname.lastname@example.org