Getting Started in Japan

Note that this instructions are for exchange students participating in JYPE, IPLA, COLABS, DEEP, and DEEp-Bridge.
(Last Updated: September 12, 2018)

On Arrival


Check-In Period for Exchange Students
Fall Semester

September 20 (Sanjo area)

Septmeber 25 (UH Aobayama)

  • You need to move-in between 9:00 and 16:00 during the check-in period.
  • Bring your passport (and a 3 cm x 4 cm portrait photo for International House Sanjo 1 & 2 only).
  • All students are required to attend an instruction session at their assigned dormitory before receiving the key for the room. You may have to wait for the next session if the previous session has already started when you arrive. University House residents are requested to watch a guidance video in advance.
  • In case you are unable to move in on the designated date, be sure to contact us. Or, your residence permit will be cancelled automatically.

mail studyab@grp.tohoku.ac.jp  tel +81-(0)22-795-3745


Access to Dormitories

Location Map, Access to Dormitories and dormitory Area Map

If you are taking a taxi from Sendai station, it is recommended to show following direction cards to the driver for easy access.

International House Sanjo 1

(Direction card)

International House Sanjo 2

(Direction card)

University House Sanjo (A/B)

(Direction card)

University House Sanjo II

(Direction card)

University House Sanjo III

(Direction card)

University House Aobayama


  • Important Note
  • Parking space is not available for exchange students.
  • Bringing electric home appliances or furniture into your room is restricted (except for PCs). 
Rules and Conditions:International House Sanjo (1/2)University House (Sanjo A/B/II/III/Aobayama)


Bedding (Application deadline: September 7, 2018)

The following dormitories are not equipped with bedding. A rental service is available. Please download the application form.

The email subject must include bedding rental, your dormitory, and room number.  E.g. "Bedding rental: University House Sanjo Ⅱ A100"

  University House Sanjo II and III   

  Form: Download

  Mail to: uhsanjo2managementoffice@jsb-g.co.jp  

  International House 1 and 2

  Form: Download

  Mail to: tohokudaigakuryo@jsb-g.co.jp




When you move in to your dormitory, you will receive a welcome package containing important documents such as following. Please read it carefully and keep them in a safe place. Do not miss the important dates shown on the schedule.

    • First Week Schedule

Including meeting dates/times/places for city tour and orientations. 

Please check the front cover of your welcome package and join the tour on designated date and time.

  • Residence Permit

Contains your dormitory name, room number and residence period.

  • Tohokudai ID and Password (in the envelope)

From the first day of the semester, you can set up a campus Wi-Fi connection with your Tohokudai ID.




Residence registration at the city office is required within 14 days of your arrival in Japan. Student assistants will help you with this procedure. 



International students staying in Japan for more than 3 months are required to subscribe to National Health Insurance. You will apply for this together with residence registration. Note that you do not need to be vaccinated to enter Japan.

Students are also required to enroll in 2 types of student insurance. The amount of the subscription fee will be noted in the welcome package. 



A Japanese bank account is required for various purposes such as below. You will open a bank account with the support of student assistants. Details are in your welcome package.

・Monthly payment of rent and National Health Insurance premium

・Transfer money from overseas

・JASSO scholarship (if applicable) will be transferred to your bank account. 

Getting Started


Check your email regularly as email will be the main communication tool with the Student Exchange Division during your exchange term. 

Please write your name, applicant ID (or student ID when provided), and program in the message when contacting us.



Attend your Program Orientation and the Orientation for Incoming International Students for all the information you'll need to start life at Tohoku University. JASSO scholars are also required to attend the JASSO Scholarship Guidance.

JYPEFriday, September 28, 20188:50-10:20

4F, Education and Student Support Center [A01]: Map


JASSO Scholarship




Orientation for International Students


Tuesday, October 2, 2018


Part 1: 17:45-18:15

Part 2: 18:30-19:30

Tohoku University Centennial Hall (Kawauchi Hagi Hall) (D01), Map




Staying healthy and safe is the most important thing for making the most of life at Tohoku University. Therefore, Tohoku University provides an annual medical check up. If you are not feeling well, refer to the Student Health Care Center and counseling services and local medical facilities information.

 ■ Emergency Contacts
 ■ In Case of Emergency: What to Do

Although massive earthquakes, like the one that struck the Tohoku area in 2011, are very rare, small to moderate earthquakes are quite common throughout Japan. You should know what to do in the event of an earthquake, especially if you have never experienced one.




If you encounter difficulties and/or feel anxious, please do not hesitate to visit the Center for Counseling and Disability Services [leaflet].

Consultations in English are available for free of charge. The details of student problems will be kept strictly confidential.
To use their services, please contact by e-mail (available prior to your program starts) or visit the Center directly.









Student Exchange Division

mail studyab@grp.tohoku.ac.jp  tel +81-(0)22-795-3745