Getting Started in Japan

Note that this instructions are for exchange students participating in JYPE, IPLA, COLABS, DEEP, and DEEp-Bridge.

On Arrival


Check-In Period for Exchange Students
Spring SemesterMarch 26, 2018
Fall SemesterTo be announced
  • You need to move-in between 9:00 and 16:00 during the check-in period.
  • Bring your passport for identification (and a 3 x 4 cm portrait photo for International House Sanjo 1 & 2 only).
  • All students are required to attend an instruction session at their assigned dormitory before receiving the keys for their rooms. You may have to wait for the next session if the previous session has already started when you arrive.
  • In case you are not able to move in on the day you registered, be sure to contact us (see below), otherwise your residence permit will be cancelled automatically:

mail studyab@grp.tohoku.ac.jp  tel +81-(0)22-795-3745


Dormitories for exchange students

International House Sanjo 1International House Sanjo 2University House Sanjo (A/B)
University House Sanjo IIUniversity House Sanjo III


Access to Dormitories

For Location Map, Aceess to Dormitories and Dormitory Area Map, please refer to: PDF

If you are taking a taxi from Sendai station, it is recommended to show following direction cards to the driver for easy access.


Direction cards

International House Sanjo 1International House Sanjo 2
University House SanjoUniversity House Sanjo II and III




  • Students are able to stay in the dormitory until the end of February for the Fall semester and the end of August for the Spring semester.
  • All dormitories are non-smoking (including burning incense). You will be charged for any damage caused by smoking (JPY 100,000 or more, depending on the damage).
  • Letting visitors stay overnight is not allowed.
  • Parking space is not available for exchange students.
  • Bringing electric home appliances or furniture into your room is restricted (except for PCs). Use of oil heaters and portable gas stoves is not allowed.
  • Your residence permit will be cancelled and you might be ordered to leave if you do not abide by the dorm Rules and Conditions.
Rules and Conditions:International House Sanjo (1/2)University House (Sanjo A/B/II/III)


Bedding (Application deadline: March 8, 2018)

The following dormitories are not equipped with bedding. A rental service is available. You can download the application form here:

For University House Sanjo II and III: Download, fill in the form and send it directly to uhsanjo2managementoffice@jsb-g.co.jp

For International House 1 and 2: Download, fill in the form and send it directly to tohokudaigakuryo@jsb-g.co.jp 

The email subject must include bedding rental, your dormitory, and room number.  E.g. "Bedding rental: University House Sanjo Ⅱ A100"


Welcome Package

When you move in to your dormitory, you will receive a welcome package containing important documents such as following documents. Please read carefully and keep them in a safe place. Do not miss the meetings shown on the schedule.

  • Residence permit for your dormitory (contains your dormitory name, room number and residence period)
  • Envelope containing your Tohokudai ID and password to access the systems on campus such as wifi and the Student Affairs Information System etc.
  • First week schedule, including meeting dates/times/places for residence registration tour and orientation.



Residence registration at the city office is required within 14 days of your arrival in Japan. Student assistants will help you with this procedure. Please check the front cover of your welcome package and join the tour on designated date and time.



International students staying in Japan for more than 3 months are required to subscribe to National Health Insurance. You will apply for this together with residence registration. Note that you do not need to be vaccinated to enter Japan. Students are also required to enroll in 2 types of student insurance. The amount of the subscription fee will be noted in the welcome package. 



A Japanese bank account is required for various payments including the rent etc. The JASSO scholarship (if applicable) will be transferred to your Japanese bank account as well. You will get help with opening a bank account from student assistants. Details are in your welcome package.


Getting Started


Please fill in the Pledge and send it directly to the Student Exchange Division by March 8th, 2018. 



From the first day of the semester, you can set up a campus Wi-Fi connection with your Tohokudai ID enclosed in your welcome package.

Check your email regularly, as email will be the main communication tool with the Student Exchange Division during your exchange term. Please write your name, applicant ID (or student ID if provided), and program in the message when contacting us.



Attend your Program Orientation for all the information you'll need to start life at Tohoku University.

JYPE8:50-10:20Thursday, April 5, 20184F, Education and Student Support Center [A01]: Map

Orientation for International Students

All international students are required to attend the Orientation for Incoming International Students. [Flyer]

Date & Time: 17:00-18:40, April 3, 2018 

Place: Room 201 and 202, 2F, Multidisciplinary Research Building (International Humanities) (C19), Map


JASSO Scholarship Guidance

All JASSO scholars are required to attend the JASSO Scholarship Guidance:

Date & Time: 12:15-12:50, April 5, 2018

Place: 4F, Education and Student Support Center (A01), Map



Staying healthy and safe is the most important thing for making the most of life at Tohoku University. Therefore, Tohoku University provides an annual medical check up. If you are not feeling well, refer to the Student Health Care Center and counseling services and local medical facilities information.

 ■ Emergency Contacts
 ■ In Case of Emergency: What to Do

Although massive earthquakes, like the one that struck the Tohoku area in 2011, are very rare, small to moderate earthquakes are quite common throughout Japan. You should know what to do in the event of an earthquake, especially if you have never experienced one.



If you encounter difficulties and/or feel anxious, please do not hesitate to visit the Center for Counseling and Disability Services [leaflet].

Consultations in English are available for free of charge. The details of student problems will be kept strictly confidential.
To use their services, please contact by e-mail (available prior to your program starts) or visit the Center directly.






Student Exchange Division

mail studyab@grp.tohoku.ac.jp  tel +81-(0)22-795-3745