{"id":72654,"date":"2025-05-14T12:43:07","date_gmt":"2025-05-14T03:43:07","guid":{"rendered":"https:\/\/www.insc.tohoku.ac.jp\/english\/?page_id=72654"},"modified":"2025-11-06T16:21:54","modified_gmt":"2025-11-06T07:21:54","slug":"colabs-application-procedures","status":"publish","type":"page","link":"https:\/\/www.insc.tohoku.ac.jp\/english\/exchange\/colabs\/colabs-application-procedures\/","title":{"rendered":"COLABS - Application Procedures"},"content":{"rendered":"<div style=\"display: inline-block; padding: 10px; margin-bottom: 10px; border: 2px solid #FF0000; border-radius: 10px; text-align: left;\">\r\n<p><b><span color=\"red\" style=\"color: red;\"><span>Important:<\/span><\/span><\/b><\/p>\r\n<p><b><span color=\"red\" style=\"color: red;\"><span>From the Fall 2026 semester, prior consent request applications will be changed to be based on the application schedule. (Please refer to Step.5)<\/span><\/span><\/b><\/p>\r\n<p>&nbsp;<\/p>\r\n<p><span color=\"red\" style=\"color: red;\"><span>Unlike the other exchange programs, the COLABS program requires prior consent from Tohoku University's prospective academic advisor. <u>The Consent of Acceptance Request Form opens on November 1, 2025 and close on January 30, 2026 at 15:00 (JST) for the Fall 2026 Semester.<\/u><\/span> <span>Please be sure to submit an application within the deadline.<\/span><\/span><\/p>\r\n<p>&nbsp;<\/p>\r\n<p><span color=\"red\" style=\"color: red;\"><span><u> <\/u><\/span><span color=\"red\" style=\"color: red;\">It is often the case that even if you ask your first-choice professor, you may not be accepted, so we strongly encourage you to prepare in advance so that you have enough time to apply to a second-choice or third-choice professor.<\/span><\/span><\/p>\r\n<p><span color=\"red\" style=\"color: red;\"><span color=\"red\" style=\"color: red;\"><u>If the application is not accepted by <span>prospective academic advisor<\/span>, <b>the applicant may apply up to three times for the consent of acceptance request in total.<\/b> Please note, however, that once the application period has passed, a second or third application will not be accepted. <\/u><\/span><\/span><span color=\"red\" style=\"color: red;\"><span color=\"red\" style=\"color: red;\">It will take longer than you think to get the consent, so please submit your application as soon as possible.<\/span><\/span><\/p>\r\n<p>&nbsp;<\/p>\r\n<p><span color=\"red\" style=\"color: red;\">It is <b>NOT allowed<\/b> that COLABS applicants contact their prospective Tohoku University's academic advisor directly without going through the Student Exchange Division to avoid any possible confusion.<\/span><\/p>\r\n<\/div>\r\n<div class=\"lnav01_4\"><!-- .lnav01_4 -->\r\n<ul>\r\n\t<li><a href=\"#ank0\">Message from TU<\/a><\/li>\r\n\t<li><a href=\"#ank01\">Instructions<\/a><\/li>\r\n\t<li><a href=\"#ank02\">Procedures<\/a><\/li>\r\n\t<li><a href=\"#ank03\">Schedules<\/a><\/li>\r\n\t<li><a href=\"#ank04\">Q&amp;A<\/a><\/li>\r\n\t<li><a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/contact\/\" target=\"_blank\" rel=\"noopener\">Contact<\/a><\/li>\r\n<\/ul>\r\n<h2><\/h2>\r\n<h2><\/h2>\r\n<h2><\/h2>\r\n<h2><\/h2>\r\n<h2 class=\"hd2_01\" id=\"ank00\"><!-- .hd2_01 -->Message for Our Partners<span> announced in June 2025<\/span><!-- \/.hd2_01 --><\/h2>\r\n<!-- \/.hd2_01 -->\r\n<p>Your nominated students are now required to obtain prior consent from their prospective academic advisors at Tohoku University before applying through TAO.<\/p>\r\n<br \/>\r\n<p>The number of COLABS applicants has been increasing and it has become quite a competitive program. With that in mind, placing your students in a suitable laboratory has also become a challenge for us. In order to assign your students to the most suitable laboratory, our committee has decided to adopt this additional requirement.<\/p>\r\n<h2 class=\"hd2_01\" id=\"ank01\"><!-- .hd2_01 -->Instructions<!-- \/.hd2_01 --><\/h2>\r\n<h4 class=\"hd4_01\"><!-- .hd4_01 --><b>Consent of Acceptance Request Form (Online)<\/b><!-- \/.hd4_01 --><\/h4>\r\n<\/div>\r\n<p>Please follow the steps 1 through 7 in the Application Procedures below. Please note that the deadline to complete the step 4 is<strong><b> January 30,2026, 15:00 pm.<\/b><\/strong> (Japan Time).<\/p>\r\n<p>Required information for the Consent of Acceptance Request Form can be found <a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/item-list-of-the-consent-of-acceptance-request-form-colabs\/\" target=\"_blank\" rel=\"noopener\"> <span style=\"color: #ff0000;\">here<\/span><\/a>.<\/p>\r\n<p>&nbsp;<\/p>\r\n<ul class=\"btnPurple2\"><!-- .btnPurple2  -->\r\n\t<li><a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSceXxcNTducGln5zZ_qZBJe7CQH5CzZExn81S4o9Roubbqblg\/viewform?usp=sf_link\">The Consent of Acceptance Request Form<\/a><\/li>\r\n<!-- \/.btnPurple2  --><\/ul>\r\n<p style=\"text-align: left;\"><\/p>\r\n<p style=\"text-align: left;\"><b>Application Deadline:<\/b> <b><span color=\"red\" style=\"color: red;\">January 30, 2026 at 15:00 JST<\/span><\/b><\/p>\r\n<p>&nbsp;<\/p>\r\n<p>Note:<\/p>\r\n<p><span style=\"color: red;\" color=\"red\">- It is <b>NOT allowed<\/b> that COLABS applicants contact their prospective Tohoku University's academic advisor directly without going through the Student Exchange Division to avoid any possible confusion.<\/span><\/p>\r\n<ul>\r\n\t<li style=\"list-style-type: none;\">\r\n<ul>\r\n\t<li>- The consent of acceptance request form does not automatically send your prospective professor directly; exchange coordinators will review the content of the form once and then send the request to the professor. Please understand that this may take some time.<\/li>\r\n\t<li>- We strongly recommend that COLABS applicants give the prospective academic advisors as much advance notice as possible so that there is enough time to complete the online application (TAO) by the deadline.<br \/>\r\n- COLABS applicants are only allowed to contact ONE prospective academic advisor at a time. (<a href=\"#ank04\">Q6<\/a>)<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<h2 class=\"hd2_01\" id=\"ank02\"><!-- .hd2_01 -->Application Procedures<!-- \/.hd2_01 --><\/h2>\r\n<p><span><b>(Step 1)<\/b> Consult with your academic advisor or coordinator at your home university regarding the types\/status of the agreement with Tohoku University. You must be (or are expected to be) nominated for the COLABS program.\u00a0<\/span><\/p>\r\n<p>&nbsp;<\/p>\r\n<p><b>(Step 2)<\/b> <a href=\"https:\/\/web.tohoku.ac.jp\/ged\/partners?lang=en\" target=\" _blank\" rel=\"noopener\">Partner Search<\/a>: Check the agreement level between your home university and Tohoku University<br \/>\r\n\u3000\u3000- Institution-Level Agreement (\"INST\"); may apply for one of the <a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/exchange\/colabs\/colabs_curriculum_1\/#03\" target=\" _blank\" rel=\"noopener\">Natural Science Graduate Schools<\/a>.<br \/>\r\n\u3000\u3000- Department-Level Agreement (\"DEPT\"); must choose the graduate school you have the agreement with.<\/p>\r\n<p>&nbsp;<\/p>\r\n<p><b>Attention<\/b>: If your home university has an agreement with Tohoku at the department level, a prospective academic advisor of your choice must be someone who belongs to the department that has an agreement with your school. For instance, if your home university has a department-level agreement with the Graduate School of Engineering of Tohoku University, you must find a prospective academic advisor who belongs to the Graduate School of Engineering. Contact Tohoku University through the contact form <a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSey0BxQHoS31N0VuGYER5Yyww1zSyioOJaLRmkjkeHs5irLmw\/viewform\" target=\"_blank\" rel=\"noopener\">here<\/a> if you are not sure of the professor's department.\u00a0<\/p>\r\n<p>&nbsp;<\/p>\r\n<p><b>(Step 3)<\/b> Find a prospective academic advisor in your preferred field:\u00a0<\/p>\r\n<p>\u3000\u3000\u30fb<a href=\"https:\/\/www.r-info.tohoku.ac.jp\/#\/?lang=en\" target=\"_blank\" rel=\"noopener\">Tohoku University Researchers<\/a><\/p>\r\n<p>\u3000\u3000\u30fb<a href=\"http:\/\/www.rpip.tohoku.ac.jp\/seeds\/lang:en\/\" target=\"_blank\" rel=\"noopener\">Tohoku University Research Profiles (SEEDS)<\/a><\/p>\r\n<p>\u3000\u3000\u30fb<a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/exchange\/colabs\/colabs_curriculum_1\/#03\" target=\"_blank\" rel=\"noopener\">Graduate Schools and Research Activities for IRTLab<\/a><\/p>\r\n<p><span>\u226aImportant\u226bOnly professors or associate professors can be academic advisors. Assistant professors cannot be selected as academic advisors. Also, they must be faculty members affiliated with the Graduate School.\u00a0<\/span><\/p>\r\n<p>&nbsp;<\/p>\r\n<p><b>(Step 4)<\/b> Submit the consent of acceptance request form. Make sure to prepare the required information before filling out the form. This form should be entered and submitted by the applicants themselves, not the coordinators. Note that this is NOT the actual application; the actual application is called TAO, which you will submit in step 7 below.<\/p>\r\n<p class=\"mt20\"><a class=\"linkBarArrow\" href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/item-list-of-the-consent-of-acceptance-request-form-colabs\/\" target=\"_blank\" rel=\"noopener\">Required Information for the Consent of Acceptance Request Form<\/a><\/p>\r\n<p>&nbsp;<\/p>\r\n<p><b>(Step 5) <\/b>The timing of notification of prior consent request result depends on the date of consent of acceptance request form submission (Japan time), so please check the table below at the time of consent of acceptance request form submission. Please note that the result of application will not be notified by the prospective academic advisor , but by the student exchange division.<\/p>\r\n<p>&nbsp;<\/p>\r\n<table class=\"table03\" style=\"width: 100%; height: 231px;\"><!-- .table03 -->\r\n<tbody>\r\n<tr style=\"height: 24px;\">\r\n<th style=\"width: 25.2194%; background-color: #fccd8b; height: 63px;\">\r\n<p><span> Prior <\/span><span>Consent<\/span><\/p>\r\n<p><span> Application Period<\/span><\/p>\r\n<p><span> (For Fall Semester)<\/span><\/p>\r\n<\/th>\r\n<th style=\"width: 25.2193%; background-color: #fccd8b; height: 63px;\">\r\n<p><span>Notification of Prior <\/span><\/p>\r\n<p><span>Consent Request Result\u00a0<\/span><\/p>\r\n<p><span>(For Fall Semester)<\/span><\/p>\r\n<\/th>\r\n<th style=\"width: 25.6731%; background-color: #e7fa87; height: 63px;\">\r\n<p><span>Prior <\/span><span>Consent<\/span><\/p>\r\n<p><span> Application Period<\/span><\/p>\r\n<p><span> (For Spring Semester)<\/span><\/p>\r\n<\/th>\r\n<th style=\"width: 23.799%; background-color: #e7fa87; height: 63px;\">\r\n<p><span>Notification of Prior Consent Request Result\u00a0<\/span><\/p>\r\n<p><span>(For Spring Semester)<\/span><\/p>\r\n<\/th>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<th style=\"background-color: #ededed; width: 25.2194%; height: 24px;\"><span>\u00a0November 1 - 15<\/span><\/th>\r\n<th style=\"background-color: #ededed; width: 25.2193%; height: 24px;\"><span>Early December\u00a0<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 25.6731%;\"><span>\u00a0July 1 - 15<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 23.799%;\"><span>Early August<\/span><\/th>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<th style=\"background-color: #ededed; width: 25.2194%; height: 24px;\"><span>November 16 - 30\u00a0<\/span><\/th>\r\n<th style=\"background-color: #ededed; width: 25.2193%; height: 24px;\"><span>\u00a0Mid December<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 25.6731%;\"><span>July 16 - 31<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 23.799%;\"><span>Mid August<\/span><\/th>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<th style=\"background-color: #ededed; width: 25.2194%; height: 24px;\"><span>December 1 - 15\u00a0<\/span><\/th>\r\n<th style=\"background-color: #ededed; width: 25.2193%; height: 24px;\"><span>Early January\u00a0\u00a0<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 25.6731%;\"><span>August 1 - 15<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 23.799%;\"><span>Early September<\/span><\/th>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<th style=\"background-color: #ededed; width: 25.2194%; height: 24px;\">\r\n<p><span>December 16<\/span>-<span>January\u00a0 5<\/span><\/p>\r\n<\/th>\r\n<th style=\"background-color: #ededed; width: 25.2193%; height: 24px;\"><span>\u00a0Mid\u00a0 January<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 25.6731%;\"><span>August 16 - 31<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 23.799%;\">Mid September<\/th>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<th style=\"background-color: #ededed; width: 25.2194%; height: 24px;\"><span>January\u00a0 6 - 15\u00a0<\/span><\/th>\r\n<th style=\"background-color: #ededed; width: 25.2193%; height: 24px;\"><span>Early February\u00a0<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 25.6731%;\"><span>September 1 - 15<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 23.799%;\"><span>Early October<\/span><\/th>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<th style=\"background-color: #ededed; width: 25.2194%; height: 24px;\"><span>January\u00a0 16 - 30\u00a0\u00a0<\/span><\/th>\r\n<th style=\"background-color: #ededed; width: 25.2193%; height: 24px;\"><span>\u00a0Mid February\u00a0<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 25.6731%;\"><span>September 16 - 30<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 23.799%;\"><span style=\"color: #000000;\">Mid October<\/span><\/th>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<th style=\"background-color: #ededed; width: 25.2194%; height: 24px;\"><span style=\"color: #000000;\">\u00a0\u2015<\/span><\/th>\r\n<th style=\"background-color: #ededed; width: 25.2193%; height: 24px;\"><span style=\"color: #000000;\">\u2015\u00a0<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 25.6731%;\"><span style=\"color: #000000;\">October 1 -15<\/span><\/th>\r\n<th style=\"background-color: #ededed; height: 24px; width: 23.799%;\"><span>Early November<\/span><\/th>\r\n<\/tr>\r\n<\/tbody>\r\n<!-- \/.table03 --><\/table>\r\n<p><strong><b>(Example) :<\/b><\/strong> <br \/>\r\n1. If you submit the consent of acceptance request form <u>between Nov. 1 and Nov. 15<\/u>, the student exchange division will forward it to a desired professor and inform you of the prior consent request result by email in <u>early December<\/u>.<br \/>\r\n2-1. If you are accepted by the prospective academic advisor, you will proceed to the TAO application. (From October for the Spring intake &amp;\u00a0 January for the Fall intake)<br \/>\r\n2-2. If not, find a new prospective academic advisor\u00a0and re-apply and check the table to confirm when you will be notified of the result, and wait until that time.\u3000<\/p>\r\n<p>3. Repeat 2-2. again if your second application is not accepted. Applicant may apply up to three times for the consent of acceptance request in total.<\/p>\r\n<p>&nbsp;<\/p>\r\n<p><u>Please note: The date of receipt of application is confirmed in Japan time. Since the result notification period is determined by the date of application, we cannot respond to inquiries. Therefore, please manage your own application.<\/u><\/p>\r\n<p>&nbsp;<\/p>\r\n<p><b>(Step 6)<\/b> Inform your home academic advisor and coordinator once you receive consent from your prospective academic advisor. Save your \"COLABS Prior Consent Request Result\" email from the Student Exchange Division, Tohoku University in PDF format. You will need it in step 7.<\/p>\r\n<p>&nbsp;<\/p>\r\n<p><b>(Step 7)<\/b> Submit the essential documents to the online application system (TAO) to complete the COLABS application.<\/p>\r\n<p>&nbsp;<\/p>\r\n<p>Important Note:<br \/>\r\n- Each COLABS applicant must obtain consent from one prospective academic advisor beforehand as it is a research-oriented program.<br \/>\r\n- Obtaining consent from a prospective academic advisor does not guarantee acceptance to the COLABS program.<br \/>\r\n- Failure to submit any of the application materials to TAO (incomplete applications) shall result in disqualification from further screening procedures, regardless of whether consent was obtained.<\/p>\r\n<h2 class=\"hd2_01\" id=\"ank03\"><!-- .hd2_01 -->Application Schedules<!-- \/.hd2_01 --><\/h2>\r\n<table class=\"table03\"><!-- .table03 -->\r\n<tbody>\r\n<tr>\r\n<th style=\"width: 180px;\">Admission<\/th>\r\n<th style=\"width: 300px; background-color: #fccd8b;\">Fall Semester<\/th>\r\n<th style=\"width: 300px; background-color: #e7fa87;\">Spring Semester<\/th>\r\n<\/tr>\r\n<tr>\r\n<th style=\"width: 180px;\"><span style=\"color: #000000;\">Consent Request Period<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">November 1 - January 30<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">July 1 - October 15<\/span><\/th>\r\n<\/tr>\r\n<tr>\r\n<th style=\"width: 180px;\"><span style=\"color: #000000;\">Application Period<\/span><br \/>\r\n<span style=\"color: #000000;\"> (TAO)<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">January 10 - February 20<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">October 1 - November 15<\/span><\/th>\r\n<\/tr>\r\n<tr>\r\n<th style=\"width: 180px;\"><span style=\"color: #000000;\">Screening<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">February - April<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">November - January<\/span><\/th>\r\n<\/tr>\r\n<tr>\r\n<th style=\"width: 180px;\"><span style=\"color: #000000;\">Results Notification<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">May<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">February<\/span><\/th>\r\n<\/tr>\r\n<tr>\r\n<th style=\"width: 180px;\"><span style=\"color: #000000;\">Visa and Dorm Applications\u00a0<span>*<\/span><span>\u00b9<\/span><\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">May - July<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">February - March<\/span><\/th>\r\n<\/tr>\r\n<tr>\r\n<th style=\"width: 180px;\">\r\n<p><span style=\"color: #000000;\">Dorm Check-in &amp; Orientations\u00a0<span>*<\/span><span>\u00b9<\/span><\/span><\/p>\r\n<\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">Late September<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">Late March<\/span><\/th>\r\n<\/tr>\r\n<tr>\r\n<th style=\"width: 180px;\"><span style=\"color: #000000;\">Class Starts<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">October<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">April<\/span><\/th>\r\n<\/tr>\r\n<tr>\r\n<th style=\"width: 180px;\"><span style=\"color: #000000;\">Class Ends<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">Early February<\/span><\/th>\r\n<th style=\"background-color: #ededed;\"><span style=\"color: #000000;\">Early August<\/span><\/th>\r\n<\/tr>\r\n<tr>\r\n<th style=\"width: 180px;\"><span style=\"color: #000000;\"><a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/jypecolabs-irtirtlab-presentation\/\" target=\"_blank\" rel=\"noopener\">Final Presentation<\/a><span>*<\/span><span>\u00b2<\/span><\/span><\/th>\r\n<th style=\"background-color: #ededed;\">\r\n<p><span style=\"color: #000000;\">Early February<\/span><\/p>\r\n<p><span style=\"color: #000000;\">(final day of the program)<\/span><\/p>\r\n<\/th>\r\n<th style=\"background-color: #ededed;\">\r\n<p><span style=\"color: #000000;\">Early August<\/span><\/p>\r\n<p><span style=\"color: #000000;\">(Final day of the program)<\/span><\/p>\r\n<\/th>\r\n<\/tr>\r\n<tr>\r\n<th style=\"width: 180px;\"><span style=\"color: #000000;\">Final day of Moving out<\/span><\/th>\r\n<th style=\"background-color: #ededed;\">\r\n<p><span style=\"color: #000000;\">Last day of February<\/span><\/p>\r\n<\/th>\r\n<th style=\"background-color: #ededed;\">\r\n<p><span style=\"color: #000000;\">Early August<\/span><\/p>\r\n<\/th>\r\n<\/tr>\r\n<\/tbody>\r\n<!-- \/.table03 --><\/table>\r\n<p><span>*<span>\u00b9<\/span>\u00a0<\/span>Necessary instructions will be provided for all the successful applicants by email.<\/p>\r\n<p><span>*<\/span><span>\u00b2<\/span>\u00a0Mandatory<\/p>\r\n<h2 class=\"hd2_01\" id=\"ank04\"><!-- .hd2_01 -->Q&amp;A<!-- \/.hd2_01 --><\/h2>\r\n<h4 class=\"hd4_01\"><!-- .hd4_01 -->Q1. Is there any specific period when I should contact professors to obtain consent?<!-- \/.hd4_01 --><\/h4>\r\n<div class=\"bgGrey_01\"><!-- .bgGr_01 -->\r\n<p><b>A<\/b>: Yes. Please refer to the Consent Request Period in the table above.<\/p>\r\n<!-- \/.bgGr_01 --><\/div>\r\n<p>&nbsp;<\/p>\r\n<h4 class=\"hd4_01\"><!-- .hd4_01 -->Q2. I have not heard anything from the professor, who I contacted a couple of days ago. What should I do?<!-- \/.hd4_01 --><\/h4>\r\n<div class=\"bgGrey_01\"><!-- .bgGr_01 -->\r\n<p><b>A<\/b>: First, please confirm when you will be notified of the result of your application when you submit the Consent of Acceptance Request Form. The notification time of the result will vary depending on the date of submission. If you do not receive the result after a long period of time,\u00a0 please contact the Student Exchange Division by email. We strongly recommend that COLABS applicants give him\/her as much advance notice as possible so that there is enough time to complete the online application (TAO) by the deadline. No immediate responses can be expected especially for last-minute requests. Also, it is often the case that even if you ask your first-choice professor, you will be refused and you will have to find a second-choice or third-choice professor. It will take longer than you think to get the consent.<\/p>\r\n<!-- \/.bgGr_01 --><\/div>\r\n<p>&nbsp;<\/p>\r\n<h4 class=\"hd4_01\"><!-- .hd4_01 -->Q3. I was unable to complete the TAO application by the deadline, but I have already obtained consent.<br \/>\r\n\u2002\u2002\u2002\u2002What should I do?<!-- \/.hd4_01 --><\/h4>\r\n<div class=\"bgGrey_01\"><!-- .bgGr_01 -->\r\n<p><b>A<\/b>: Unfortunately, your application will be disqualified, regardless of your advisor's consent.<br \/>\r\n\u2002\u2002\u2002Please note that we do not accept incomplete or late applications.<\/p>\r\n<!-- \/.bgGr_01 --><\/div>\r\n<p>&nbsp;<\/p>\r\n<h4 class=\"hd4_01\"><!-- .hd4_01 -->Q4. Can I re-upload my documents and\/or make modifications to my application on TAO after the deadline?\u2002I have obtained consent but have found some mistakes on my application. <!-- \/.hd4_01 --><\/h4>\r\n<div class=\"bgGrey_01\"><!-- .bgGr_01 -->\r\n<p><b>A<\/b>: No. If your application is deemed incomplete it will be disqualified, regardless of your advisor's consent.<\/p>\r\n<!-- \/.bgGr_01 --><\/div>\r\n<p>&nbsp;<\/p>\r\n<h4 class=\"hd4_01\"><!-- .hd4_01 -->Q5. I was unable to obtain consent within the consent of acceptance request application period, can I still apply for COLABS? Is there any way I can still apply for COLABS?<!-- \/.hd4_01 --><\/h4>\r\n<div class=\"bgGrey_01\"><!-- .bgGr_01 -->\r\n<p><b>A<\/b>:No. Your advisor's consent is required to complete during the consent of acceptance request application period and then your online application on TAO by the deadline. We do not accept incomplete or late applications.<\/p>\r\n<\/div>\r\n<p>&nbsp;<\/p>\r\n<h4 class=\"hd4_01\"><!-- .hd4_01 -->Q6. Can I send several consent request forms to the COLABS email account at once?<!-- \/.hd4_01 --><\/h4>\r\n<div class=\"bgGrey_01\"><!-- .bgGr_01 -->\r\n<p><b>A: No. COLABS applicants are only allowed to contact one prospective academic advisor at a time. <\/b><\/p>\r\n<\/div>\r\n<p>&nbsp;<\/p>\r\n<h4 class=\"hd4_01\"><!-- .hd4_01 -->Q7. When should I discuss my research plans with my prospective advisor?<!-- \/.hd4_01 --><\/h4>\r\n<div class=\"bgGrey_01\"><!-- .bgGr_01 -->\r\n<p><b>A<\/b>: You will have a meeting with them before the semester starts in March\/September. For details, please visit <a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/exchange\/incomingstudents_information\/first-online-meeting\/\" target=\"_blank\" rel=\"noopener\">here<\/a>.<\/p>\r\n<\/div>","protected":false},"excerpt":{"rendered":"Important: From the Fall 2026 semester, prior consent request applications will be changed to be based on the  [&hellip;]","protected":false},"author":43,"featured_media":0,"parent":20,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"categories":[],"tags":[],"acf":[],"_links":{"self":[{"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/pages\/72654"}],"collection":[{"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/users\/43"}],"replies":[{"embeddable":true,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/comments?post=72654"}],"version-history":[{"count":4,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/pages\/72654\/revisions"}],"predecessor-version":[{"id":74414,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/pages\/72654\/revisions\/74414"}],"up":[{"embeddable":true,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/pages\/20"}],"wp:attachment":[{"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/media?parent=72654"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/categories?post=72654"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/tags?post=72654"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}