{"id":59412,"date":"2022-07-06T16:20:58","date_gmt":"2022-07-06T07:20:58","guid":{"rendered":"https:\/\/www.insc.tohoku.ac.jp\/english\/?page_id=59412"},"modified":"2026-01-30T10:51:29","modified_gmt":"2026-01-30T01:51:29","slug":"leaving_procedures","status":"publish","type":"page","link":"https:\/\/www.insc.tohoku.ac.jp\/english\/exchange\/leaving_procedures\/","title":{"rendered":"Leaving Procedures"},"content":{"rendered":"

[\u5e30\u56fd\u624b\u7d9a\u304d]<\/b> \u65e5\u672c\u8a9e\u306f\u3053\u3061\u3089<\/a><\/h2>\r\n

Leaving Procedures<\/h2>\r\n

Start the following procedures approximately 4 weeks prior to your departure date from Japan.<\/p>\r\n

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\u30fbAOBA WARD OFFICE<\/a><\/p>\r\n

\u30fbREPORT OF YOUR RETURN FLIGHT<\/a><\/p>\r\n

\u30fbDEPARTMENT, LABORATORY, LIBRARY, etc.<\/a><\/p>\r\n

\u30fbDORMITORY<\/a><\/p>\r\n

\u30fbJASSO SCHOLARS<\/a><\/p>\r\n

\u30fbOTHER ESSENTIAL PROCEDURES<\/a><\/p>\r\n

\u30fbPRE-DEPARTURE WORKSHOP<\/a><\/p>\r\n

\u30fbPERIOD OF STAY<\/a><\/p>\r\n

\u30fbACADEMIC TRANSCRIPT<\/a><\/p>\r\n

\u30fbSURVEY<\/a><\/p>\r\n

\u30fbSTAY CONNECTED<\/a><\/p>\r\n

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 <\/p>\r\n

AOBA WARD OFFICE (Map)<\/a><\/span><\/h3>\r\n

You should visit the Aoba Ward Office with the following items about two weeks before your scheduled date of return to your home country. The Ward Office is open on weekdays between 8:30-17:00.<\/p>\r\n\r\n\r\n\r\n
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1. Residence Card<\/p>\r\n

2. National Health Insurance Card<\/p>\r\n

3. Passport<\/p>\r\n

4. Cash (About JPY 6,000)<\/p>\r\n

5. Social Security and Tax Number Notification Card<\/a> (card with your 12-digit \u201cMy Number\u201d)<\/p>\r\n<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n

<\/b><\/p>\r\n

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Refer to the link below for details of procedures at the Aoba Ward Office.<\/p>\r\n

Leaving Japan<\/a><\/p>\r\n

 <\/p>\r\n

Payment of National Health Insurance Premiums for the Last Month of Your Stay<\/h3>\r\n

If your premiums are automatically deducted from your bank account each month, please follow the procedure at the ward office. If you are leaving Japan in February and are paying premiums monthly at a convenience store or bank, you should pay the bill of the 8th payment (=\u7b2c8\u671f). Do not pay the bill of the 9th payment (=\u7b2c9\u671f) .When you go to the ward office before returning country, please bring about 6,000 yen in cash<\/u> as you may be charged for February. In such cases, please follow the instructions at the ward office. Note that if you return to your country without paying the last premium, you may get in trouble the next time you enter Japan. See this page<\/a> for more details.<\/p>\r\n

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REPORT OF YOUR RETURN FLIGHT<\/h3>\r\n

Please report your departure information to the university through the below form.<\/p>\r\n

Report of Return Flight<\/a><\/p>\r\n

 <\/p>\r\n

 <\/p>\r\n

DEPARTMENT, LABORATORY, LIBRARY, etc.<\/h3>\r\n

\u25cf Report your departure date to your academic advisor once it is fixed and ask for any additional documents required for your department
\r\n\u3000 when leaving.
\r\n\u25cf Return all borrowed items such as room keys and books to the appropriate places.
\r\n\u25cf IPLA students should return their student ID cards and library cards to the Incoming Student Exchange Section (6-C) of the Student Exchange Division. If you forget to return them, there is no need to post them to the Student Exchange Division. In that case, please dispose of them at your own responsibility. As these items contain personal information, please handle them with extreme care. Exchange students in JYPE, DEEP, and COLABS should return their student ID cards and library cards to either the academic affairs office of their department or the Incoming Student Exchange Section (6-C) of the Student Exchange Division.<\/p>\r\n

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 <\/p>\r\n

DORMITORY<\/h3>\r\n

\u25cf Check your term of residence indicated on your Residence Permit.
\r\n\u25cf Follow the moving-out instructions provided by your housing office.
\r\n\u25cf Dormitory staff will inspect your room; some additional fees may incur if any damages and\/or insufficient cleaning results are found.
\r\n\u25cf Confirm how to settle your final payment and other necessary procedures with your housing office.<\/p>\r\n

 <\/p>\r\n

 <\/p>\r\n

JASSO SCHOLARS<\/h3>\r\n

\u25cf Submit the designated below online form when the exchange program ends.<\/p>\r\n

[H-2] Report of JASSO Student Exchange Support Program (Short-term Study in Japan)<\/a><\/p>\r\n

 <\/p>\r\n

 <\/p>\r\n

OTHER ESSENTIAL PROCEDURES<\/h3>\r\n

\u25cf Closing your bank account at the branch office (open weekdays only 9:00-16:00) (Details here<\/a>)<\/p>\r\n

Important Notice for JASSO Scholarship Recipients:<\/strong><\/p>\r\n

Please verify your final scholarship payment date and ensure your bank account remains active until after this payment has been processed.<\/p>\r\n

Do not close your account before receiving your final payment.<\/p>\r\n

\u25cf Ensuring that any payment-related contracts are cancelled (e.g. Cellphone like Rakuten Mobile, LINEMO)
\r\n\u25cf Returning your Residence Card at the departure counter at the airport
\r\n<\/b><\/u> \u25cf Disposing of any personal items on your responsibility (e.g. bicycle)<\/p>\r\n

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PRE-DEPARTURE WORKSHOP<\/h3>\r\n

\u25cf Please check the video<\/b><\/a> provided by the International Student Help Desk.<\/p>\r\n

Period of Stay<\/h2>\r\n

All exchange students in JYPE\/DEEP\/IPLA\/COLABS are asked to return to their home universities after the program at Tohoku University ends to complete their coursework. For the Spring Semester, exchange students are registered as students at Tohoku University until September 30 (IPLA: August 31), and for the Fall Semester until March 31 (IPLA: February 28)<\/span>. Note that it is illegal to continue staying in Japan under a student visa after those dates even if the residence card is still valid. In most cases, students participating in the Spring semester are permitted to stay in the dormitories until August 31, and students participating in the Fall semester until February 28.\u00a0 A student visa requires a minimum of 10 hours of class time per week.\u00a0 Legally speaking, staying on a student visa until the end of the enrolment period is not a problem, however, it is not recommended because of liability issues in case of accidents or incidents while travelling. Therefore, regardless of their dormitory move-out date, exchange students must leave the dormitory and return to their home country as soon as their coursework is complete.\u00a0\u00a0<\/p>\r\n

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Academic Transcript<\/h2>\r\n

Official transcripts and other certificates will be sent via email directly to the student around April or October.<\/p>\r\n\r\n\r\n\r\n\r\n
Semester Attended<\/th>\r\nFall<\/th>\r\nSpring<\/th>\r\n<\/tr>\r\n
Transcript Issuance<\/th>\r\nApril<\/th>\r\nOctober<\/th>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n

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GRADE INQUIRY valid until the end of your exchange period<\/span><\/h3>\r\n

\u25cf Your grades can be checked through the Student Affairs Information System<\/a> (except IRTLab) with your Tohokudai ID and its password.<\/p>\r\n

\u3000Please refer to: Checking Grades Online<\/a><\/p>\r\n

\u25cf IRTLab grades for COLABS students are not registered and will not appear in the Academic Affairs Information System; IRTLab grades can be viewed in the transcript.<\/p>\r\n

\u25cf Grades for the Japanese Language Program at Kawauchi (JLPK) courses can be checked on the JLPK Academic Affairs System here<\/a> with your Nihongo ID and its password. This applies only to JYPE and COLABS students. After grades are released, the JLPK office will send an email notification. Following the instructions in the email will allow access to the grade information.<\/p>\r\n

\u25cf Tohoku University Google account will be disabled approximately one month after the program completion. (The Fall semester ends at the end of March, and the Spring semester ends at the end of September.) Please save your important emails and files to another location.<\/p>\r\n

Survey<\/h2>\r\n

The Student Exchange Division conducts a quick survey at the end of each semester. Your feedback and comments will help us improve our exchange programs for better as every one of your survey voice matters. We would appreciate it if you take a few minutes to answer the following survey by the deadline of \u00a0February 18, 2026<\/b>.<\/p>\r\n

Student Survey<\/a><\/p>\r\n

Stay Connected<\/h2>\r\n

Even though your exchange term will end, we hope you will stay connected with Tohoku University through our Newsletter<\/a>, Facebook<\/a> and Twitter<\/a>, etc., as well as the friendships you gained here!<\/p>\r\n

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Incoming Student Exchange Section, Student Exchange Division, Tohoku University<\/b><\/p>\r\n

Office Hours: Monday-Friday 8:30-12:30, 13:30-17:15<\/p>\r\n

Counter #6-C, 2nd floor, Education and Student Support Center (A01<\/a>), Kawauchi Campus,
\r\n41 Kawauchi, Aoba-ku, Sendai, Miyagi, 980-8576 Japan<\/p>\r\n

Contact Form <\/a>\u00a0\/ studyab \uff20 grp.tohoku.ac.jp<\/p>\r\n

Tel: +81(0)22-795-3745<\/p>\r\n

Please include your program name in the email so we don't miss your email.<\/span><\/p>\r\n

Information for Incoming Exchange Students<\/h2>\r\n

Go back to the top page:<\/p>\r\n