{"id":47174,"date":"2021-03-25T14:45:26","date_gmt":"2021-03-25T05:45:26","guid":{"rendered":"https:\/\/www.insc.tohoku.ac.jp\/english\/?page_id=47174"},"modified":"2025-08-21T14:47:43","modified_gmt":"2025-08-21T05:47:43","slug":"first-online-meeting","status":"publish","type":"page","link":"https:\/\/www.insc.tohoku.ac.jp\/english\/exchange\/incomingstudents_information\/first-online-meeting\/","title":{"rendered":"First Online Meeting With Your Academic Advisor"},"content":{"rendered":"<div class=\"lnav01_4\"><!-- .lnav01_4 -->\r\n<ul>\r\n\t<li><a href=\"#ank02\">Action<\/a><\/li>\r\n\t<li><a href=\"#ank03\">Schedule<\/a><\/li>\r\n\t<li><a href=\"#ank04\">Note<\/a><\/li>\r\n\t<li><a href=\"#ank05\">Contact<\/a><\/li>\r\n<\/ul>\r\n<!-- \/.lnav01_4 --><\/div>\r\n<h2 class=\"hd2_01\" id=\"ank02\"><!-- .hd2_01 --><!-- \/.hd2_01 --><b>Purpose<\/b><\/h2>\r\n<p>Exchange students in the JYPE, DEEP, and COLABS programs should have a first online meeting with their academic advisor for the following reasons:<\/p>\r\n<ul><\/ul>\r\n<ul>\r\n\t<li style=\"padding-left: 30px;\"><span>-\u00a0To introduce yourself<\/span><\/li>\r\n\t<li style=\"padding-left: 30px;\"><span>-\u00a0To learn about your academic advisor and laboratory<\/span><\/li>\r\n\t<li style=\"padding-left: 30px;\"><span>-\u00a0To ensure your study field and research theme<\/span><\/li>\r\n\t<li style=\"padding-left: 30px;\"><span>-\u00a0To discuss your study plan for the semester (i.e. study\/research theme, elective courses)<\/span><\/li>\r\n\t<li><\/li>\r\n<\/ul>\r\n<h2 class=\"hd2_01\" id=\"ank02\"><!-- .hd2_01 --><!-- \/.hd2_01 --><b>Action<\/b> -\u00a0Email to Academic Advisor<\/h2>\r\n<div class=\"twoColumnAfterImg\"><!-- \/.twoColumnBeforeImg -->\r\n<ul><\/ul>\r\n<ul>\r\n\t<li><b>Email title:\u00a0 \u201cFirst Online Meeting Arrangement (<i>Program \/ Your Name<\/i>)\u201d<\/b><\/li>\r\n\t<li><\/li>\r\n\t<li>Your email should include the following topics:<\/li>\r\n\t<li style=\"padding-left: 30px;\"><span><b> (1) Self-Introduction<\/b> (including\u00a0Applicant ID\/Name\/Program\/Home University etc.)<\/span><\/li>\r\n\t<li style=\"padding-left: 30px;\"><span><b> (2) Availability Request<\/b> for the online meeting arrangement<\/span><\/li>\r\n\t<li style=\"padding-left: 30px;\"><span><b> (3) First day to visit the lab<\/b>; inform the expected date of your arrival on campus and ask them when the good day\/time is to visit the lab for the first time.<\/span><\/li>\r\n\t<li><\/li>\r\n<\/ul>\r\n<p>&nbsp;<\/p>\r\n<h2 class=\"hd2_01\" id=\"ank03\"><!-- .hd2_01 --><!-- \/.hd2_01 --><b>Schedule<\/b><\/h2>\r\n<div class=\"twoColumnAfterImg\"><!-- \/.twoColumnBeforeImg -->\r\n<table class=\"tableAuto aLeftAll wide80\" style=\"width: 100%; height: 264px;\">\r\n<tbody>\r\n<tr style=\"height: 24px;\">\r\n<th class=\"w10\" style=\"text-align: center; height: 24px;\"><b>Semester<\/b><\/th>\r\n<th class=\"w40\" style=\"text-align: center; height: 24px;\"><b>Event<\/b><\/th>\r\n<th class=\"w30\" style=\"text-align: center; height: 24px;\"><b>Date<\/b><\/th>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<th class=\"w10\" style=\"text-align: center; background-color: #cff593; height: 240px;\" rowspan=\"6\">\r\n<p><b>Fall<br \/>\r\nSemester<\/b><b> <\/b><b> <\/b><\/p>\r\n<\/th>\r\n<td class=\"w40\" style=\"text-align: left; height: 24px;\"><span style=\"color: #ff0000;\">Email to Academic Advisor for Availability Request<\/span><\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 24px;\"><span style=\"color: #ff0000;\">by Mid Sep.\u00a0<\/span><\/td>\r\n<\/tr>\r\n<tr style=\"height: 72px;\">\r\n<td class=\"w40\" style=\"text-align: left; height: 72px;\">Program Orientation<\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 72px;\">\u00a0September 30<br \/>\r\nRefer to Academic Calendar:<br \/>\r\n<a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/exchange\/jype\/1-academic-calendar\/\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #0066cc;\" color=\"#0066cc\">JYPE<\/span><\/a> \/ <a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/exchange\/colabs\/colabs_curriculum_1\/#calendar\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #0066cc;\" color=\"#0066cc\">COLABS<\/span><\/a> \/ <a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/exchange\/deep-u\/academic-calendar-for-deep\/\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #0066cc;\" color=\"#0066cc\">DEEP<\/span><\/a><\/td>\r\n<\/tr>\r\n<tr style=\"height: 48px;\">\r\n<td class=\"w40\" style=\"text-align: left; height: 48px;\">\r\n<p>- Tohokudai ID Activation<br \/>\r\n- Semester Begins<\/p>\r\n<p>- Course Registration Period Begins<\/p>\r\n<\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 48px;\">Oct. 1<\/td>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<td class=\"w40\" style=\"text-align: left; height: 24px;\"><span style=\"color: #ff0000;\">First Online Meeting<\/span><\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 24px;\"><span style=\"color: #ff0000;\">by Sep. 20<\/span><\/td>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<td class=\"w40\" style=\"text-align: left; height: 24px;\">Deadline for Course Registration<\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 24px;\">Oct. 14<\/td>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<td class=\"w40\" style=\"text-align: left; height: 24px;\">Semester Ends<\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 24px;\">\u00a0Feb. 5\u00a0<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<div class=\"twoColumnAfterImg\">\r\n<table class=\"tableAuto aLeftAll wide80\" style=\"width: 100%; height: 264px;\">\r\n<tbody>\r\n<tr style=\"height: 24px;\">\r\n<th class=\"w10\" style=\"text-align: center; height: 24px;\"><b>Semester<\/b><\/th>\r\n<th class=\"w40\" style=\"text-align: center; height: 24px;\"><b>Event<\/b><\/th>\r\n<th class=\"w30\" style=\"text-align: center; height: 24px;\"><b>Date<\/b><\/th>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<th class=\"w10\" style=\"text-align: center; background-color: #f2dcec; height: 240px;\" rowspan=\"7\">\r\n<p><b>Spring<br \/>\r\nSemester<\/b><b> <\/b><b> <\/b><\/p>\r\n<\/th>\r\n<td class=\"w40\" style=\"text-align: left; height: 24px;\"><span style=\"color: #ff0000;\">Email to Academic Advisor for Availability Request<\/span><\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 24px;\"><span style=\"color: #ff0000;\">by Mid Mar.<\/span><\/td>\r\n<\/tr>\r\n<tr style=\"height: 72px;\">\r\n<td class=\"w40\" style=\"text-align: left; height: 72px;\">Program Orientation<\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 72px;\">Early April\u00a0<br \/>\r\nRefer to Academic Calendar:<br \/>\r\n<a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/exchange\/jype\/1-academic-calendar\/\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #0066cc;\" color=\"#0066cc\">JYPE<\/span><\/a> \/ <a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/exchange\/colabs\/colabs_curriculum_1\/#calendar\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #0066cc;\" color=\"#0066cc\">COLABS<\/span><\/a> \/ <a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/exchange\/deep-u\/academic-calendar-for-deep\/\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #0066cc;\" color=\"#0066cc\">DEEP<\/span><\/a><\/td>\r\n<\/tr>\r\n<tr style=\"height: 48px;\">\r\n<td class=\"w40\" style=\"text-align: left; height: 48px;\">- Tohokudai ID Activation<br \/>\r\n- Semester Begins<\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 48px;\">Apr. 1<\/td>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<td class=\"w40\" style=\"text-align: left; height: 24px;\">Course Registration Period Begins<\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 24px;\">Early Apr.\u00a0<\/td>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<td class=\"w40\" style=\"text-align: left; height: 24px;\"><span style=\"color: #ff0000;\">First Online Meeting<\/span><\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 24px;\"><span style=\"color: #ff0000;\">by\u00a0 Mar. 20<\/span><\/td>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<td class=\"w40\" style=\"text-align: left; height: 24px;\">Deadline for Course Registration<\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 24px;\">Mid Apr.\u00a0<\/td>\r\n<\/tr>\r\n<tr style=\"height: 24px;\">\r\n<td class=\"w40\" style=\"text-align: left; height: 24px;\">Semester Ends<\/td>\r\n<td class=\"w30\" style=\"text-align: center; height: 24px;\">Early Aug.\u00a0<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<h2>Please note: This schedule with your academic advisor is intended as a guideline and may be modified to suit your individual circumstances.<\/h2>\r\n<h2 class=\"hd2_01\" id=\"ank04\"><!-- .hd2_01 --><!-- \/.hd2_01 --><b>Note<\/b><\/h2>\r\n<div class=\"twoColumnAfterImg\"><!-- \/.twoColumnBeforeImg -->\r\n<ul>\r\n\t<li><b>&#x2714; Be simple<\/b><\/li>\r\n\t<li><b>&#x2714; Be respectful<\/b><\/li>\r\n\t<li><b>&#x2714; Be specific<\/b><\/li>\r\n\t<li>\u00a0<\/li>\r\n\t<li><b>And...<\/b><\/li>\r\n\t<li>\u00a0<\/li>\r\n\t<li><b>&#x2714; Wait for a while<\/b> even if you cannot confirm an immediate response<\/li>\r\n\t<li>&#x2714; Contact your academic advisor <b>if you need to re-schedule<\/b> the online meeting<\/li>\r\n<\/ul>\r\n<h2 class=\"hd2_01\" id=\"ank05\"><!-- .hd2_01 --><!-- \/.hd2_01 --><b>Contact<\/b> - For General Questions<\/h2>\r\n<div class=\"twoColumnAfterImg\"><!-- \/.twoColumnBeforeImg -->\r\n<p><span style=\"color: #000000;\">Incoming Student Exchange Section<br \/>\r\nStudent Exchange Division<br \/>\r\nTohoku University<\/span><\/p>\r\n<p><a href=\"https:\/\/forms.gle\/dafWhEj1daeau7859\" target=\"_blank\" rel=\"noopener\">Contact Form<span>\u00a0<\/span><\/a><span>\u00a0\/ studyab \uff20 grp.tohoku.ac.jp<\/span><a href=\"https:\/\/www.insc.tohoku.ac.jp\/english\/tohoku_studyab_contact\/\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #0066cc;\" color=\"#0066cc\"><\/span><\/a><\/p>\r\n<\/div>\r\n<\/div>\r\n<\/div>\r\n<\/div>\r\n<\/div>","protected":false},"excerpt":{"rendered":"Action Schedule Note Contact Purpose Exchange students in the JYPE, DEEP, and COLABS programs should have a fi [&hellip;]","protected":false},"author":15,"featured_media":0,"parent":10206,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"categories":[],"tags":[],"acf":[],"_links":{"self":[{"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/pages\/47174"}],"collection":[{"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/users\/15"}],"replies":[{"embeddable":true,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/comments?post=47174"}],"version-history":[{"count":6,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/pages\/47174\/revisions"}],"predecessor-version":[{"id":73482,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/pages\/47174\/revisions\/73482"}],"up":[{"embeddable":true,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/pages\/10206"}],"wp:attachment":[{"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/media?parent=47174"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/categories?post=47174"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.insc.tohoku.ac.jp\/english\/wp-json\/wp\/v2\/tags?post=47174"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}