FAQ: Frequently Asked Questions for Exchange Programs
Note that this instructions are for exchange students participating in JYPE, IPLA, COLABS, DEEP, and DEEp-Bridge.
Do you accept English certificates other than TOEFL®?
Yes. We accept any internationally recognized English exam including IELTS, TOEIC etc.; your score should be equivalent to TOEFL iBT® 79 or higher. If your score is out of date, and you are not able to take one of the accepted exams by the application deadline, use the latest score you have.
Note: TOEFL is a registered trademark of Educational Testing Service (ETS). This product is not endorsed or approved by ETS.
Visas and entering the country
What are the procedures for obtaining a student visa?
After notification of the final results, successful applicants will be guided to our web application system for the Certificate of Eligibility (CoE), which is required to apply for a visa. Based on the information the student enters, Tohoku University will then apply to the Immigration Bureau for the CoE on behalf of the students. It takes approximately 2 months to get the certificate. As soon as Tohoku University receives the CoE, it will be sent to student/partner university. Then the student must apply for the student visa using the CoE at the Japanese embassy/consulate general in their country before departure for Japan.
Do you provide a pickup service from the airport?
No. We do not provide a pickup service. Please refer to the access information.
Grades and Transcript
What is the grading scale at Tohoku University?
One (1) Tohoku University credit is awarded for 45 hours of schoolwork. The grading scale is shown below. AA:90-100 / A:80-89 / B:70-79 / C:60-69 / D: 59 or below (Fail)
Where and when will I obtain my transcript? Is it sent to me automatically?
Your transcript will be sent to your home university about two months after your exchange period ends.
Financing and banking
Is there any scholarship available other than the JASSO scholarship for exchange students?
Unfortunately there is no other scholarship available for exchange students for these programs.
Health and insurance
I am already enrolled in health insurance in my country. Do I have to subscribe to National Health Insurance in Japan too?
All international students staying in Japan more than 3 months are required to enroll in National Health Insurance in Japan. This insurance will cover 70% of medical costs at clinics or hospitals. The fee is approximately JPY 20,000 per year. See National Health Insurance for details.
Besides health insurance, what other types of insurance do I need at Tohoku University?
In principle, students are required to have 2 types of student insurance: Personal Accident Insurance for Students Pursuing Education and Research ("GAKKENSAI") and Comprehensive Insurance for Students Lives Coupled with "GAKKENSAI" for International Students ("Inbound futai-gakuso"). Without them, students will not be able to participate in some of their practical training courses.
What disaster management activities does Tohoku University conduct?
Tohoku University founded the Disaster Management Promotion Office to utilize the lessons of the Great East Japan Earthquake and take all possible safety measures for future disasters. Using the Earthquake Early Warning System, warnings are issued before earthquakes to notify people to take precautions. The university also has a Safety Confirmation system to confirm the safety of all students and staff in case of an emergency.
What is the radiation level in Sendai?
Tohoku University measures radiation levels regularly: http://www.bureau.tohoku.ac.jp/anzen/monitoring/english.html. Also, refer to Japan Travel Updates after the 3.11 Earthquake
What is your precautions against missile strike from neighboring country?
We have provided university-wide precautions in the event of a missile strike.